Everything your accountant asks for — ready weekly.
Sample data from a fictional builder, Kauri Builders Ltd. This is the real interface — the numbers are made up, the screens are not.
Always know your profit
Every category, every dollar, GST-exclusive — recalculated the moment you import. Claim % apportionment is built in, so the deductible net is what your tax estimate actually uses.
Claimable applies each category's claim % (e.g. entertainment 50%). The $114,398.00 deductible net is what your income-tax estimate uses — edit a category's claim % in Settings → Categories.
GST, with refunds flagged
Each period is calculated with its NZ due date and myIR-ready figures. When you’ve paid more than you collected, the refund is surfaced — not buried.
- Collected
- $9,820.00
- Paid
- $5,973.00
- Net
- $3,847.00
- Collected
- $7,410.00
- Paid
- $8,960.00
- Net
- -$1,550.00
- Collected
- $11,240.00
- Paid
- $6,110.00
- Net
- $5,130.00
No April surprises
Income and provisional tax are estimated as you go, including schedular withholding tax already deducted — so if you’re owed a refund, you see it early.
- Taxable income (net profit)
- $114,398.00
- Income
- $242,900.00
- Deductible expenses
- $128,502.00
- Income tax estimate
- $30,820.00
- Less tax credits / PAYE / schedular WHT
- − $34,100.00
- Refund due $0.00
- Effective rate
- 26.9%
Your tax credits (incl. schedular WHT) exceed the tax — IRD should refund the difference.
- Instalment 128 Aug 2026$10,273.00Upcoming
- Instalment 215 Jan 2027$10,273.00Scheduled
- Instalment 37 May 2027$10,274.00Scheduled
See where the money goes
Your spending broken down by category, largest first. The answer to “where did it all go?” — at a glance.
- Subcontractors$61,200.00 · 46%
- Materials & supplies$38,950.00 · 29.3%
- Vehicle & fuel$12,480.00 · 9.4%
- Tools & equipment$8,600.00 · 6.5%
- Insurance$4,200.00 · 3.2%
- Accounting & software$3,180.00 · 2.4%
- Phone & internet$2,640.00 · 2%
- Entertainment$1,800.00 · 1.4%
Upload once, reconciled
Drop in your bank CSV. Every line is read and categorised by AI, then matched and reconciled against your invoices and income.
- ITM BUILDING SUPPLIES-$1,284.5014 JulMaterials & suppliesreconciled
- BP CONNECT HENDERSON-$142.3013 JulVehicle & fuelreconciled
- DEPOSIT — MERIDIAN FITOUT$8,625.0012 JulContracting incomematched
- MITRE 10 MEGA-$486.2011 JulMaterials & suppliesreconciled
- VODAFONE NZ-$89.9910 JulPhone & internetcategorised
- PLACEMAKERS EAST TAMAKI-$2,140.759 JulSubcontractorsreconciled
Receipts, read for you
Snap a photo or upload a folder of receipts — AI reads the vendor, date and GST off each one and matches it to the right bank line. IRD wants records kept for seven years; we tell you exactly what each expense needs to be watertight.
- ITM Building Supplies$1,284.5014 JulGST $167.54matched
- BP Connect Henderson$142.3013 JulGST $18.56matched
- Bunnings Warehouse$486.2012 JulGST $63.42read by AI
- Placemakers East Tamaki$2,140.7510 JulGST $279.23matched
- Z Energy$96.409 JulGST $12.57needs review
Branded quotes, GST already added
Quote a job in your own branding and never second-guess the GST. Set your GST number once in Settings and 15% is added to every quote automatically — no mental maths, no forgetting. Won the job? Turn the quote into a draft invoice in one click.
Quote for
Harbourside Cafe Ltd
owner@harboursidecafe.co.nz
5 Tamaki Drive, Mission Bay, Auckland 1071
Issue date
2026-07-15
Valid until
2026-08-14
| Description | Qty | Price | Total |
|---|---|---|---|
| Fit-out — bar joinery & install | 1 | $8,600.00 | $8,600.00 |
| Timber decking (32 m²) | 32 | $145.00 | $4,640.00 |
| Labour — 6 days on site | 6 | $520.00 | $3,120.00 |
Terms
30% deposit, balance on completion
Notes
Price held for 30 days. 30% deposit to schedule the job.
Invoices, done properly
Send invoices with GST, withholding tax and your bank details. Subtotal, GST, the amount withheld and the net payable are all calculated for you.
Bill To
Meridian Fitouts Ltd
accounts@meridianfitouts.co.nz
14 Corban Ave, Henderson, Auckland 0612
Issue date
2026-07-12
Due date
2026-07-26
| Description | Qty | Price | Total |
|---|---|---|---|
| Site labour — framing (wk 28) | 38 | $85.00 | $3,230.00 |
| Materials on-charge | 1 | $1,240.00 | $1,240.00 |
Payment details
Notes
Thanks for your business.
Ask it anything
Ask what you owe, what’s due, or what still needs review — answered from your own numbers, not a generic bot. It reads your live GST, tax and P&L and gives you the figure with the working.
Depreciation, done for you
Register gear over $1,000 and the depreciation is worked out each year — diminishing value or straight-line, split by business-use %. Anything under $1,000 is written off immediately, the way IRD allows.
| Asset | Cost | Method | Bus. % | Depreciation | Book value |
|---|---|---|---|---|---|
| Hilux (2023) | $42,000.00 | DV 30% | 85% | $10,710.00 | $31,290.00 |
| Site trailer | $6,800.00 | DV 13% | 100% | $884.00 | $5,916.00 |
| Laptop | $2,400.00 | DV 50% | 90% | $1,080.00 | $1,320.00 |
| Nail gun setwrite-off | $890.00 | SL | 100% | $890.00 | $0.00 |
Year-end without the dread
A guided checklist for the adjustments that only happen once a year — home office, vehicle, depreciation — then this year’s closing figures roll straight into next year’s opening position.
- ✓Home-office adjustment
- ✓Vehicle logbook % applied
- ✓Depreciation posted
- Shareholder salaryto do
- Income
- $242,900.00
- Expenses
- $128,502.00
- Net carried forward
- $114,398.00
Make tax a five-minute habit.
Start your 14-day free trial — no lock-in. Import one CSV and watch it all come to life.
Estimate, not advice · you file in myIR